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Privacy Policy

A legal disclaimer

Privacy Policy

Sapphire Therapy Spot, LLC
Effective Date: January, 2026

1. Our Commitment to Your Privacy

Sapphire Therapy Spot, LLC (“we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of your personal and health information. This Privacy Policy explains how we collect, use, protect, and disclose information obtained through our website and in the course of providing mental health services, in accordance with applicable federal and Texas laws.

2. Information We Collect

We may collect the following types of information:

a. Personal Information

  • Name

  • Email address

  • Phone number

  • Any information you voluntarily submit through contact forms or appointment requests

b. Health Information (Protected Health Information – PHI)
If you become a client, we may collect health information relevant to providing therapy services. This information is protected under the Health Insurance Portability and Accountability Act (HIPAA) and Texas law.

c. Website Usage Information
Our website may automatically collect limited technical information such as IP address, browser type, or pages visited for basic website functionality and security. We do not use this information to identify you personally.

3. How We Use Your Information

We use information collected to:

  • Respond to inquiries or appointment requests

  • Provide therapy or mental health services

  • Communicate with you regarding scheduling or services

  • Maintain records as required by law

  • Improve website functionality

4. Email and Website Contact Forms

Contacting us through this website or via email does not establish a therapist-client relationship. Please do not submit sensitive or confidential health information through website forms or unsecured email.

5. Confidentiality and Disclosure of Information

We do not sell, rent, or share your personal information for marketing purposes.

We may disclose information only as permitted or required by law, including:

  • With your written authorization

  • To comply with legal requirements (such as court orders or subpoenas)

  • To prevent serious harm to you or others

  • As required under HIPAA or the Texas Medical Records Privacy Act

6. Texas Privacy Rights

Under Texas law, your medical records and mental health information receive additional protections. You have the right to:

  • Request access to your records

  • Request corrections to your records

  • Receive an accounting of certain disclosures

Requests must be made in writing and will be handled in accordance with Texas and federal law.

7. Minors’ Privacy

When services are provided to minors, parents or legal guardians may have rights to access information, subject to Texas law and clinical judgment regarding the minor’s privacy and safety.

8. Data Security

We take reasonable administrative, technical, and physical measures to protect your information. However, no website or electronic communication can be guaranteed to be 100% secure.

9. Third-Party Services

Our website may use third-party services (such as scheduling platforms or website hosting providers) that are required to maintain appropriate privacy and security safeguards.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

11. Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us.

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